Southern Maryland Intergroup Association On-Line Minutes

 

 


The SMIA Monthly Minutes back to January 2016 are available from the links below. Contact the webmaster (webmaster@somdaa.org) for pdf versions, or versions prior to January 2016


After selecting a month to read, use the scroll bar within that box to scroll through the text

September 2017

Opening:  10:00 by Wally with the Responsibility Pledge
New Members and Visitors:  Steve – Brown Bag,
Board Members Present: Wally – Chair,  Bill L. – Treasurer, Bruce 0.. - Parliamentarian , John L. Vice Chair, Tressie F. - Secretary
Committee Chairs and District Reps:   Bill L. – Calvert District Rep. and Website, John W. – St. Mary’s C&T, Dee – P&I and Charles District Rep; Roger M. – Calvert P&I; David – St. Marys P&I, Suzie F. – Gratitude Dinner, Joyce S. - Lifeline
Groups represented:   Cindi H. – Almost Normal,Julia J. – Beach Beacon, Bruce O. – Waldorf, Gamaliel S. – New Life,  David H. – Monday Night Traditions, Rev – Early Bird
Previous month’s Minutes: Accepted as read with corrections.   
Treasurer’s Report:  Bill – report is in Lifeline.  Please refer to detailed report.   PDF version not clear in Lifeline.  Bill suggested workaround for Joyce.  Dee asked for copy of financial report.  Bill said it can be downloaded.   Accepted treasurers report. 
Where and When:   Bryan G. unavailable.  Bryan distributed box where and whens from new printing.  Dee volunteered to take boxes and return next month.
Bookstall:  Keenan – was not here last month.  Card was decline for purchases because account updates.  Keenan paid 118 and will request a new card.     
Telephone:  John L – contacted Ansaphone.  Looking for an updated 12 step call list.    Report provided.  Asked about providing vendor with area hospital phone numbers – discuss under new business.  Steve recommended request updates once a year.  Bill maintains a list and he can ask for updates once a year.  Dee – make sure vendor rotates names to contact.    Will charge for scripting.
Lifeline:  Joyce – talking with Hal C. from Area 29 about getting more information for Lifeline.  Not a lot of anniversaries for Charles and Calvert counties.  Joyce going to solicit personal stories.    Dee thanked Joyce for stepping up to do Lifeline and as District 35 rep will ask people to submit anniversaries.    
C&T Institutions: 
Calvert County:                Roger – no report.       
Charles County:  Dee – no report.       
St. Mary’s County:  John – no report.   
Public Information
Calvert County: Roger -  everything is fine.  He was going to Serenity Farms to have a public information table.       
Charles County:    Dee – would like to send information to doctors, etc.  SMIA use to mail out pamphlets to professionals.  When you google AA.. you don’t get AA.. you get a bunch of treatment facilities.    
St. Mary’s County:   David – form letter samples are available.  St. Marys made contact with Wellness center in St. Marys city. 
Gratitude Dinner:  Suzie F.  - Gratitude dinner is a go.  The hall was $250.  DJ Kasey is $200.  People are selling tickets.. so far 40 tickets sold.  Lining up speakers.  Hall holds 130 people.  Since this is SMIA 40th anniversary board attends for free;  however, the board declines.  Recommended tickets made available to sponser people to attend.. 10 tickets are set aside.  Buffet starts between 7 and 7:15.  Theme – thru the years with SMIA.  Asked about receiving money to purchase  gifts for raffle. 
Serenity Breakfast:  Still need a chair. 
Picnic:  Keenan – picnic was a success.  Keenan expenses were $712.80. 
Web Committee:  There were 3015 visits. The most popular pages are the home page, where and when calendar, and where and when meeting search.    Changed banner to reflect SMIA 40th anniversary.  Bill updated group numbers for 97 groups.   Bill will put a form under the lifeline for people to enter stories.  Dee – sometimes gets confused finding meetings. 
Old Business:    
No.      
New Business:     
Can our answering service provide information for hospitals.  Lot of discussion around this because we don’t want to be in a position to endorse hospitals.  We could change script to suggest contact a local hospital.  John will look at adding to the script to suggest contact local hospital.  Dee suggested we contact Area 29 and AA for additional guidance. 
Wally’s time will be up in 5 months so need to start looking for a chair.  Next chair should be from St. Marys. 
For the Good of Order: 
Dee – get information out about SMIA meeting. 
Distict 35 – meet Area 29 delegate, Linda J.,  on Nov 2nd at 7PM at Peace Lutheran Church in Waldorf. 
Adjournment:  There being no further business, the meeting was adjourned at 11:09.


August 2017

Opening:  10:00 by Wally with the Responsibility Pledge
New Members and Visitors:  Mason, Kenny and John are visiting, Adonica – Turn it Over
Board Members Present: Wally – Chair,  Bill L. – Treasurer, Sam T. - Parliamentarian , Tressie F. - Secretary
Committee Chairs and District Reps:   Bill L. – Calvert District Rep. and Website, John W. – St. Mary’s C&T, Dee – P&I and Charles District Rep; Roger M. – Calvert P&I
Groups represented:   Pat P. – North Beach, Cindi H. – Almost Normal, Dee E. – New Life, Julia J. – Beach Beacon, Keith H – Almost Normal, Bruce O. – Waldorf, Laura B. – 231 Group, Roger M. – Living Sober,  Debbie S. – Wednesday Night Womens, Adonica E. – Turn It Over
Previous month’s Minutes: Accepted as read with corrections.   
Treasurer’s Report:  Bill is 99% complete reconciling the books.  Everything is now in Quick Books.  Cash on hand $5582.30 and Petty Cash 74.02 not -$40.    Total assets $10345.32.  Statement of activity goes back to May 1st since Bill took over treasury (see report for detailed expenses and revenue.   Laura heard that SMIA has a lot of money.  At one time there was an excessive balance; however, the membership took action and distributed funds to GSO and Maryland General Services; in addition to a one time distribution to each district.  Accepted treasurers report. 
Where and When:   Bryan G. unavailable.  Tressie distributed last box where and whens.  Printing for distribution in September. 
Bookstall:  Keenan – no report.  
Telephone:  John L – will be taking over the telephone report.       
Lifeline:  Cindy will talk to Joyce to see if she is able to continue. 
C&T Institutions: 
Calvert County:                Roger – Mark B. has been doing institutions but looking for someone to take it over.       
Charles County:  Dee for Dan.  District has a Grapevine chair.  Checking to see if jail will allow them to bring grapevines into the jail.      
St. Mary’s County:  John – they take Grapevines into jail.  Gave away 12 and 12 and Big Books to jail and treatments centers.  Report meetings were missed at jail but it was a communication issue. 
Public Information
Calvert County: Roger -  Serenity Farms is sponsoring a recovery event September 16th.      
Charles County:    everythings good. 
St. Mary’s County:   No report.
Gratitude Dinner:  Susie F.  will take the Gratitude dinner.  This is SMIA 40th anniversary. 
Serenity Breakfast:  Still need a chair.
Picnic:  Huge success.   
Web Committee:  There were 3107 visits. The most popular pages are the home page, where and when calendar, and where and when meeting search.      
Old Business:    
Laura B – got 3 keys made.. 2 work.  The chair and secretary were both given keys.   
The SMIA meeting next month will be on the 3rd Saturday, September 16th.    
New Business:     We need a new parliamentarian as Sam is stepping down.  Dee nominated Bruce O.  Cindy and Pat 2nd.  Secretary casts one vote.  Thanked Sam for his many years of service. 
New budget has been completed for this year.  Bill went through the proposed budget.  Question about corrections budget.  Bookstall has an accounting for each county allotted $500 they keep track.  Pat - leave at proposed amounts and districts can request additional money as needed.  It was motioned and voted on to approve the purchase Quicken books.    
For the Good of Order: 
District 35 workshop on Carrying the Message July 22nd at 11:30 was successful.  Keith was able to get 3 volunteers from the workshop to help with Bridging the Gap.    
Adjournment:  There being no further business, the meeting was adjourned at 11:09.


July 2017

Opening:  10:00 by Wally with the Responsibility Pledge
New Members and Visitors:  David  R – Baltimore, Alt GSR, Kurt W – from Maryland General Services Intergroup Liason
Board Members Present: Wally – Chair,  John L– Vice Chair;  Bill L. – Treasurer,  Tressie F. - Secretary
Committee Chairs and District Reps:   Keenan – Bookstall, Bill L. – Calvert District Rep., John W. – St. Mary’s C&T
Groups represented:   Linda H. – Kingston Creek, Cindi H. – Almost Normal, Emme J. – Graceful Sobriety, Bob E. – Solomon’s, Bruce O. – Waldorf, Claudia W. – Do Drop In, Rev. – Early Bird,  Laura B. – 231 Group, Dave H. – Monday Night Traditions,  Bill L. – Sunderland
Previous month’s Minutes: Accepted as read with corrections.   
Treasurer’s Report:  Wally challenge getting with Jay to transition to Bill.  Bill is sorting through.  Last balance from Suntrust is $3955.  Bill has business checking card from Jay.  Bill will use Applios account software for non profits.  Bill paid out $700 to Keenan for the picnic.  Recommend hold treasurers report until finalized.    The audit was good. 
Where and When:   Bryan G. unavailable.  Tressie distributed where and whens.      
Bookstall:  Keenan – reported bookstall numbers; collected $599.50 and no purchases for month of June.    Plan on purchasing books and chips this month.
Telephone: No report.  Wally contacted Mitch.         
Lifeline:  Rev for Joyce – need information.  Life line not published.  Tressie will reach out to Joyce. 
C&T Institutions: 
Calvert County:  No report.      
Charles County:  No report.       
St. Mary’s County:  John – 2 new sign ups for men.  Commitments are being filled with treatment center and jail. C&T committee has changed its meeting time to 6:00.
Public Information
Calvert County: Bill – everything is going well.      
Charles County:  Emme picking up where and whens for PI       
St. Mary’s County:   No report.
Gratitude Dinner:  Need a chair.  Linda said someone from her group is interested.  Contact Wally.
Serenity Breakfast:  John appreciates all the complements. 

Picnic:  Keenan – Hallowing Point Park, August 6th - noon to 4:00.  Flyers are available.  Emme has a trio that will sing.
Web Committee:  There were 3140 visits with an average session time of 14 minutes.  The most popular pages are the home page, where and when calendar, and where and when meeting search.      
Old Business:    
Wally – Bryan has the original and will bring 50 copies next month.  Bill has posted signed copy to website.  Laura has Articles of incorporation.        
New Business:     Do we need to purchase a safe.  No we have a safe and a key to it.   Laura will make keys.
September SMIA meeting – motion made to change meeting to September 16th.  Cindy will check with church if available.  Motion was tabled.   
Maryland GSR Kurt has had discussions about better cooperation with intergroups.  There is an area on their website for intergroups to post information.  David – new pamphlet coming out.  Linda will come early December to speak to us.  Background: Districts are established so a representative can go before the trustees.  There are 93 areas in the US / Canada.  Every 2 years the area picks someone to serve for 2 years.  The Maryland General Service (Area 29) includes all of Maryland except Prince Georges and Montgomery county (part of DC). Makes sure voice of AA gets carried back to the trustess as the Area is the link between the groups and trustees. 
For the Good of Order: 
District 35 workshop on Carrying the Message July 22nd at 11:30.  Delegate Linda J. will come and speak on public information, social media, safety and other issues. 
Adjournment:  There being no further business, the meeting was adjourned at 1045. 


June 2017

Opening:  10:00 by Wally with the Responsibility Pledge
New Members and Visitors:  Mable G. – Today Group
Board Members Present: John – Vice Chair;  Wally – Chair, Bill L. – Treasurer, Sam T. - Parliamentarian , Tressie F. - Secretary
Committee Chairs and District Reps:   Keenan – Bookstall, Joyce S. – Lifeline, Bill L. – Calvert District Rep., John W. – St. Mary’s C&T
Groups represented:   Linda H. – Kingston Creek, Cindi H. – Almost Normal, Cindy H. - Wednesday Noon Big Book & alt for We Are Not Saints., Gamaliel S. – New Life,  Emme J. – Graceful Sobriety, Bob E. – Solomon’s, Joyce S. – Drunks R. Us, Bruce O. – Waldorf, Ann G. – Friday Night Alive & Lunch with the Big Book, Claudia W. – Do Drop In., Mabel G. – Today Group, Julia J. – Beach Beacon, Bill L. – Sunderland, Rev.. – Early Bird
Previous month’s Minutes: Accepted as read with corrections.   
Treasurer’s Report:  Bill  - received report late last night from Jay so did not have time to make copies.   Read reports.  Detailed group donations. Bill, Wally and Jay still need to meet to transition the checking account.  Recommend hold treasurers report until finalized.    
Where and When:   Bryan G. unavailable.  Tressie distributed where and whens and will give Bryan the rest next month.    
Bookstall:  Keenan – reported bookstall numbers; collected $486.65 and no purchases for month of May.    
Telephone: Report has been submitted and published.  Waiting to hear back Wally on contacting Mitch.         
Lifeline:  Joyce S.  Thanked everyone for their patience and thanked Sam for guidance.  Please send her suggestions and ideas.  Joyce would like to use personal email account .  Bill will double check the forward email address in lifeline email.   
C&T Institutions: 
Calvert County:                No report.      Bill - getting meetings into the jails.  Books have been distributed. 
Charles County:  No report.       
St. Mary’s County:  John – 3 women have signed up to take meetings in.  One woman approved but needs to take class prior to going in.    
Public Information
Calvert County: Bill – everything is going well.      
Charles County:  No report.       
St. Mary’s County:   No report.
Gratitude Dinner:  Need a chair.  Emme will not be able to chair.    
Serenity Breakfast:  Sold 117 tickets.  Cost with breakfast and hall there was about $90 left.  Financial report will be sent.   Outstanding  speaker.  Some folks got to go aboard a ship after breakfast. Very nice venue.  SMIA made $271. Gentleman who won 50/50 donated back to SMIA.  John did a great job.
Picnic:  Keenan – Hallowing Point Park, August 6th - noon to 4:00.  Committees are forming.  We supply food and drinks but bring sides.    Flyers should be ready shortly.     We have volunteers to play music.  Open if others interested in playing.
Web Committee:  There were 3112 visits with an average session time of 14 minutes.  The most popular pages are the home page, where and when calendar, and where and when meeting search.      
Old Business:    
John signed off on the bylaws.  Wally gave to Bryan to get copies printed for SMIA membership.  Bill needs signature sheet.  John will let Wally know.  Sam will send Bill bylaws.      
Archives – There is an archive section on SMIA website where you can enter historical information.
New Business:     Sam – look at disbursement of excess funds on a monthly item.  Make part of the routine agenda under Treasurers report – Bruce O.  2nd.   The motions were passed.
For the Good of Order: 
Mt Harmony 41st Group Anniversary June 29th.
District 36 workshop on Sponsorship June 24th.
District 35 workshop on Carrying the Message July 22nd.
Adjournment:  There being no further business, the meeting was adjourned at 1045. 


May 2017

Opening:  10:00 by Wally with the Responsibility Pledge
New Members and Visitors:  Marna A. – Do Drop In, Jeff A.– Waldorf
Board Members Present:  Wally – Chair, Bill L. – Treasurer, Jay T. -Outgoing Treasurer; Sam T. - Parliamentarian , Tressie F. - Secretary
Committee Chairs and District Reps:  Roger M. Calvert P&I, John – St Mary’s C&T, St. Mary’s District Rep., David H. – St. Mary’s P&I, Dee E. – Charles P&I, Keenan – Bookstall, Joyce S. – Lifeline, Where and When – Tressie F., Bill L. – Calvert District Rep
Groups represented:   Roger M. – Living Sober,  Rev – Early Bird, Dave H. – Monday Night Tradition,Jay T. – Basic Text, Jeanine W. – St. Charles Step, Bill L. – Sunderland, Debbie S. Wednesday Night Womens, Linda H. – Kingston Creek, Cindi H. – Almost Normal, Laura B. – 231, Bob E. – Solomons,  Emme J. – Graceful Sobriety, Judy H. – Keep It Green, Byran G. – Sobriety as Bill Sees It., Joyce S. – Drunks R. Us, Gamaliel S. – New Life
Minutes: Read  and accepted as read. 
Treasurer’s Report:  Bill  Finance committee met last Sunday.  The audit went well and books are in good shape.  Bill will have Jay  – read the reports.  Please refer to reports.  All expenses normal operating expenses as month except web service.  Printer needs to be paid for last printing of where and whens.    Bill as treasurer will not issue checks to himself for web expenses.  He will have Wally issue those checks.  Gratitude dinner discrepancies.. Jay and Rev need to meet.  Printed report different than actual expenses.  Bill and Jay will met to transition checking account. 
Where and When:   Correction inserts for where and when pamphlets delivered by the printer.   Tressie F.  is willing to give up the Where and When chair.  Bryan G. volunteered and was nominated.  Tressie will transition the boxes of where and whens to Bryan next month.    
Bookstall:  Keenan – reported bookstall numbers; please see financial reports.   
Telephone: Rev – saw Mitch who planned on attending but unable to make it.        
Lifeline:  Rev – The new lifeline chair is Joyce S.  Thank Rev for his service. 
C&T Institutions: 
Calvert County:   Mark and Tracy taking meetings into Jail.   Keenan ordered 20 Big Books and 20 12&12 which Tressie will pick up after the meeting to be distributed.  Charles County:  Dan and Dennis P started taking meetings to Charles county jail meetings per Dan.      
St. Mary’s County:  John – new grapevine material to share.  Taking meetings in.  St Mary’s does take books into treatment facility and half way houses. 
Public Information
Calvert County: Roger M – everything is going well.      
Charles County:  Dee – hosting a workshop.  The state rep will be there.  Lot of issues of interest such as safety and social media.         
St. Mary’s County:  David H. – could use help get literature out.  Created a QR code that goes to where and when.  Gave to bill to post.          
Gratitude Dinner:  Need a chair.  Emme interested.  Asked what the job entailed.  Jeanine explained what the duties involved and formed a committee.  Will take it under consideration. 
Serenity Breakfast:  May 20th at Piney Point. Everything is a go.  Facility paid for, speaker scheduled.  Some things changed so went to plan B.        
Picnic:  Keenan – will chair.  Hallowing Point Park, August 6th - noon to 4:00.  We supply food and drinks but bring sides.       
Web Committee:  There were 3300 visits with an average session time of 16 minutes.  The most popular pages are the home page, where and when calendar, and where and when meeting search.    Lots of anniversaries from Charles county.   Portal is available to enter anniversary information. 
Old Business:    
Bylaws signed by board members but still require Vice Chair signature.  Wally has to get John’s signature; then will get copies and get to Bill to post.    
Jeanine – November 2016 – Tom G came and talked to us about a section of the bylaws… 8.7.  We should review on a monthly.  Discussed as part of the treasuers report excess funds and disbursement. 
Keith – Archives – would like to take items home.  There is an archive section on SMIA website where you can enter historical
New Business:     Wally – representatives (Joe and Dick R) from Bridging the Gap – Dick R spoke about being a bridge between treatment and AA.  Small group pre-arranged with facility goes in.  Clients fill out a questionnaire.  Facility coordinator gets request and sends out to region where person will be going.   Need temporary contact for either county or intergroup.  This person sends information back and client is asked to contact person.  Patty T. for Calvert and Pat S. Charles and St. Marys.  Keith asked what are requirements.  Year sober and know the meetings.  Maryland State convention 2nd weekend in June at the Doubletree. 
For the Good of Order: 
Mt Harmony 41st group annivery June 29th.  Bonfire cancel due to flooding – to be rescheduled. 
Adjournment:  There being no further business, the meeting was adjourned at 1100. 


April 2017

Opening:  10:00 by Wally with the Responsibility Pledge
New Members and Visitors:  Brian G. – Sobriety as Bill Sees It
Board Members Present:  John., Vice Chair; Wally – Chair, Jay T.,Outgoing Treasurer; Sam T., Parliamentarian , Tressie F., Secretary
Committee Chairs and District Reps verify:  Roger M. Calvert P&I, John – St Mary’s C&T,   John L. – St. Mary’s C&T, David H. – St. Mary’s P&I, Keenan – Bookstall, Rev – Lifeline, Where and When – Tressie F.  
Groups represented:   Andy X. – Experience Strength and Hope, Roger M. – Living Sober, Dan F. – Saturday Morning 12&12, Rev – Early Bird, Bruce O. – Waldorf,  Ann – Friday Night Alive and Lunch with Bob,, John L – Hughesville, Dave H. – Monday Night Tradition, Julia J. – Beach Beacon, Wayne J. – Step Free, Jay T. – Basic Text,
 Minutes: Read  and accepted as read with corrections. 
Treasurer’s Report:  Jay – read the reports.  Please refer to reports.  Total assets = 10417.76 ending balance.  Jay was unable to make initial meeting with finance committee.  The next meeting is scheduled for April 23rd 9 AM.  Rev – discrepancies on gratitude dinner.  Jay and Rev will meet to resolve the discrepancies. 
Where and When:   New where and when pamphlets delivered by the printer.  The cost is $1450 for 2500 and a one time set up charge of $100 to get the where and when in a good format with margins and same font (apparently there were 17 different fonts being used).   This effort will save time and work on the setup to print saving SMIA roughly $90 to 95 per printing.  Ann – a couple of Calvert county noon meetings are trying child friendly approach.  This is not the pruview of the SMIA; however, is good information to get out via the Lifeline.  Tressie will follow up to see if there is a code by either GSA or GSO to indicate child friendly meetings. 
Bookstall:  Keenan – reported bookstall numbers; please see financial reports.  Also – an inquiry was made as to the remaining budget for each county C&T and PI funds in order to purchase literature to distribute.  Calvert, Charles, and St. Mary’s each tarts with $500 for PI and $500 for C&T.   Calvert:  C&T $458 and P&I $0; Charles:  C&T $500 and P&I $424; St. Marys:  C&T $8.60 and P&I $269.50
Telephone: We receive the report but the chair has not been able to attend. Wally will reach out to Mitch.      
Lifeline:  Rev – two people are interested in the editor position.  Wally suggested that they come to the SMIA meeting and express their interest.  Sam stated in the SMIA bylaws article  5.5.1 – intergroup chair appoints a committee chair.  Wally looks forward to meeting both people next month
C&T Institutions: 
Calvert County:                Mark and Tracy taking meetings into Jail.  Tressie asked for literature on their behalf since Tracy mentioned they are running low on books.      Keenan will order 20 Big Books and 20 12&12s and they can be picked up  next month. 
Charles County:  No chair – revitalizing Charles county jail meetings per Dan.      
St. Mary’s County:  John – things are steady and books are being distributed.  There is a request for women to take meetings in to the jail.     St Mary’s does take books into treatment facility and half way houses. 
Public Information
                Calvert County: Roger M - 1180 pieces of literature put out including 81 where and whens.  Roger inquired as to the balance of his budget in order to acquire literature.    
Charles County:  No report.       
St. Mary’s County:  David H. – distributing 400 pieces of literature not including where and whens.  Still have places remaining to distribute literature.        
Gratitude Dinner:  Need a chair.   
Serenity Breakfast:  To be held May 20th.  120 tickets are available @ $10 a ticket.      
Picnic:  Keenan – will chair.      Same location – will have a date by next SMIA meeting.     
Web Committee:  There were 3172 visits with an average session time of 14 minutes.  The most popular pages are the home page, where and when calendar, and where and when meeting search.  Added Bill and Johns email addresses to be forwarded.  Previous chairs email addresses will be removed next month. 
Old Business:    Sam - we have a proposed bylaw.  Sam stated we can allow secretary reading to be formal reading.    
Proposed bylaw change was read by Bill L.  Article 8: section 8.4:  The regular checking and savings accounts shall bear the signatures of the Treasurer, Chair and Vice Chair.  Two (2) signatures shall be required to disburse funds.  The special accounts shall also bear 3 signatures, two (2) of which shall be required to disburse funds.  One signature disbursing funds must be that of a Board Member.  Add a new sentence “Electronic disbursement of funds require the Chair and/or Vice Chair approval via email which must be retained for audit purposes.”    
Amended Bylaws approved by the membership.    Once changes made, the bylaws will be sent to board of directors for approval.  Based on this, the bylaws should be published and copies should be provided for the membership to be distributed at SMIA meetings. 
New Business:     Wally – archives – interested in historical SMIA materials.  State level – archivist.  Bill has capacity to scan and maintain historical information.  Keith is interested in helping so Wally gave him some materials to go through after the meeting.  Intergroup is starting an archive committee- interest preservation of intergroup materials.   If you are interested, please come to the next SMIA meeting.  Wally will check if state archive person will come to speak to us. 
For the Good of Order:  Ann - SMIA Bookstall sign for Roundup to clarify vendors from what is supported by SMIA.   Literature purchased at the SMIA bookstall is generally cheaper.   On April 22nd District 35 is sponsoring a 4th step workshop.  Flyers are available and information is posted on website and in Lifeline. 

Adjournment:  There being no further business, the meeting was adjourned at 11:00 AM.


March 2017

Opening:  10:00 by Leo with the Responsibility Pledge
New Members and Visitors:  Becky B – Poplar Hill
Board Members Present:  Leo B. , Vice Chair; Tressie F., Secretary; Jay T., Treasurer; Sam T., Parliamentarian
Committee Chairs and District Reps verify:  Roger M. Calvert P&I, John – St Mary’s C&T,  Dee E. – St. Mary’s P&I,        John L. – C&T, Bill L – Website,  Keenan – Bookstall, Rev – Lifeline, Where and When – Tressie F.  
Groups represented need Update:  Bill L. – Sunderland, Andy X. – Experience Strength and Hope, Rosemary – Mt. Harmony, Bob E. - Solomon’s,   Roger M. – Living Sober, Dan F. – Saturday Morning 12&12, Rev – Early Bird, Bruce O. – Waldorf,  Ann – Friday Night Alive and Getting it Right at Noon, Cindy H. – Almost Normal, Larry S. – Leonardtown,       Laura B. – 231, Greg H. – Turn It Over, John L – Hughesville, Becky B. – Poplar Hill, Dave H. – Monday Night Tradition, Gamaliel S. – New Life
 Minutes: Read by Tressie F.  Accepted as read with corrections. 
Treasurer’s Report:  Jay – Issues with printer to make copies so read the report.  SMIA received $823 donations total for the month.  Bookstall sales $96.80.  Lifeline $42.57, message center $112.77, rent $300 – fiscal year $3000, webmaster $278, web host fee $21.57.  total expense$ 754.91.  No PI or CPC for the month.  The beginning balance was $5090.88 and the ending balance is $5366.84.  Prudent reserve is $5588.02.  Total assests ending balanceis  $11023.71.  See report for additional information. 
Where and When:   Last  box was distributed (300 copies per box).   Deadline for updates is 2/28.  Tressie will probably submit for print in March. 
Bookstall:  Keenan –$96.80 in sales and purchases $2065.63 (includes order for Roundup)
Telephone: No report but report in the Lifeline.  Rev gets every month.  He will ask that board be included. 
Lifeline:  Rev – need input feedback for Lifeline.  Rev is still doing the lifeline; however, new editor needed.    
C&T Institutions: 
Calvert County:                No report.       
Charles County:  No report.     
St. Mary’s County:  John – things are steady.  Asked for women to take meetings in and they are.  They are distributing books.       
Public Information
                Calvert County: Roger M -  823 pieces of literature put out including 110 where and whens.  Roger inquired as to the balance of his budget in order to acquire literature.    
Charles County:  No report.       
St. Mary’s County:  David H. – distributing 400 pieces of literature not including where and whens.  Still have places to distribute to.      
Gratitude Dinner:  Need a chair.   
Serenity Breakfast:  To be held May 20th.  120 tickets are available.    
Picnic:  Keenan – will chair.      Same location – will confirm date.     
Web Committee:  There were 3197 visits down 2%.  The most popular pages are the home page, where and when calendar, and where and when meeting search.  Most downloaded document was Southern Maryland roundup registration.    
Old Business:  Open floor for additional nominations for the vice chair or treasurer.  There were no additional nominations.  Nominations are closed.  Since no additional nominations secretary casts one vote to elect.  John L. – Vice Chair and Bill L for Treasurer elected.  Sam  stated we can allow secretary reading to be second reading.  Amended Bylaws  approved by the membership.    

  • Article 7: Insert “SMIA Publishing guidelines germane” at the end of sections 7.3.2, 7.3.7 and 7.3.8.  Passed
  • Article 8, section 8.8 – delete “and bookstall fund” and bookstall chair.  Sam: At one time, the bookstall had their own fund/ account and required audit but now is part of the main account.  Passed
  • Article 3, Section 3.3 – Include District C&T and PI/CIPC representatives to become standing committee chairperson and have voting rights.  Passed

Proposed bylaw change was read by Bill L.  Article 8: section 8.4:  The regular checking and savings accounts shall bear the signatures of the Treasurer, Chair and Vice Chair.  Two (2) signatures shall be required to disburse funds.  The special accounts shall also bear 3 signatures, two (2) of which shall be required to disburse funds.  One signature disbursing funds must be that of a Board Member.  Add a new sentence “Electronic disbursement of funds require the Chair and/or Vice Chair approval via email which must be retained for audit purposes.” 
New Business:     Jay still has decorations from gratitude dinner.    Jay has to get stuff together to transition and the audit is done by the financial committee at the same time.  Bruce and Rosemary volunteered for finance audit committee.      
For the Good of Order:  Rosemary – Mt. Harmony will host bonfire meeting at Serenity Farms.  Starts at 6:00, meeting from 7:00 – 8:00.  Bring a lawnchair and a snack.  Solomon’s group – Every other month starting in April, there will be a speakers meeting the first Sunday of the month.    Cindi Hicks – Monday at 7:00 in St. Marys is being discontinued.  Where and when online and booklet have been update to reflect this.    

Adjournment:  There being no further business, the meeting was adjourned at 11:13. 


February 2017

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Beth M. – Keith H. – Almost Normal, Pat G. – Area 29 Secretary
Board Members Present: Wally S., Chairman; Tressie F., Secretary; Jay T., Treasurer; Sam T., Parliamentarian
Committee Chairs and District Reps verify:  Roger M. Calvert P&I, John – St Marys C&T,  Dee E. – St. Marys P&I,             Bill L – Website,  Keenan – Bookstall, Rev – Lifeline, Where and When – Tressie F.
Groups represented need Update:  Bill L. – Sunderland, Andy X. – Experience Strength and Hope,  Rosemary – Mt. Harmony, Bob E. - Solomons,   Kevin B. – Awakenings, Roger M. – Living Sober, Dan F. – Saturday Morning 12&12, Rev – Early Bird, Bruce O. – Waldorf, John – This is Sanity, Bob N. – Sunday AM Sobriety, Wayne J. – Step Free, Ann – Friday Night Alive and Getting it Right at Noon
 Minutes: Read by Tressie F.  Accepted as read with corrections. 
Treasurer’s Report:  Jay – We received $1939.18 donations; which brings total donations for the year to $11615.18.   See report for detailed expenses.  Total expenses were $6646 due to Where and Whens payment clearing the bank.  SMIA has  $5090 balance in checking and $5582 in savings. 
Where and When:   One box was distributed (300 copies per box).  One box left.  We usually provide Where and Whens for the Southern Maryland roundup in March – only need quarter of a box.  Deadline for updates is 2/28.  Tressie will probably submit for print in March. 
Bookstall:  Keenan – please email order in advance if you are restocking.  Sales $943.65 and purchases $1503.38.       
Telephone: No report. 
Lifeline:  We are still seeking a Lifeline editor. 
C&T Institutions: 
Calvert County:                Six new men signed up to take meetings into jail.      
Charles County:  Dee – Dan will still be chair and is working with the jail to take meetings in.   
St. Mary’s County:  John – Everything is on an even keel.  They are distributing Big Books and 12&12s.     
Public Information
                Calvert County: Roger M -  823 pieces of literature put out including 110 where and whens.  Roger inquired as to the balance of his budget in order to acquire literature.    
Charles County:  Dee – will be putting on a workshop.  They are using funds for pamphlets for workshop.     
St. Mary’s County:  David H. – replenishing his stock.  He needs where and whens.    
Gratitude Dinner:  Need a chair.   
Serenity Breakfast:  Usually held in May.  Still need a chair and a new location.  John W.– budget is $1500.  Tickets sold for $15.  John volunteers to chair.  Would like to hold the event at Piney Point in St. Marys; however, John will  check on capacity and a date – possibly third Saturday of May. 
Picnic:  Keenan – looking for a new chair.         
Web Committee:  There were 3290 visits up 13%.  The most popular pages are the home page, where and when calendar, and where and when meeting search.  Most downloaded document was Southern Maryland roundup registration.    
Old Business:  Bruce - no nominations for the vice chair or treasurer.  Responsiblities of the vice chair include filling in for the chair, reviewing expenses  and signing off on bank account.  John L volunteered for Vice Chair and nomination committee accepts John L.  Bill L. volunteered for treasurer if no other nominations.  Bruce subsequently reported that as part of the search committee, he had found nominees.  Group is not replacing Sunset group.  Is there a group at Bennedict – Dee will get information.  Sam stated a group does not have to be published in the Where and When if they do not want to be. 
New Business:     Sam – proposed bylaw amendments.  Being a board member Sam cannot introduce.  Bill L – read the amendments.
Article 7: Insert “SMIA Publishing guidelines germane” at the end of sections 7.3.2, 7.3.7 and 7.3.8.  Passed
Article 8, section 8.8 – delete “and bookstall fund” and bookstall chair.  Sam: At one time, the bookstall had their own fund/ account and required audit but now is part of the main account.  Passed
Article 3, Section 3.3 – Include District C&T and PI/CIPC representatives to become standing committee chairperson and have voting rights.  Passed
Article 8: section 8.4:  Add to 2nd sentence “except for recurring monthly expenses paid electronically “  This amendment was held over for review and further discussion next month with adjustments. 
Technology has changed the way we conduct our financial business and that needs to be taken into consideration within the bylaws.  Bill L – need to recertify the bylaws; however, when bylaws are finalized they will be.  Sam said please provide comments to him.
Smart phone app has meetings in it.  Data comes from intergroups.  James would like to work with webmaster to provide information to the app – Meeting guide, which is available on android and iphone.  Technical discussion occurred which is outside scope of this group.  Bill and James will work together on this effort.   Ann does bookstall at roundup – which is outside of SMIA.   Wally – SMIA historical data – for example first copy of Lifeline.  New sign for building – Sam will check.    
For the Good of Order:  Dee – March 25th - eat, met and greet – discussion on roles of district and SMIA.  Pat – Area 29 secretary – Area 29 meeting will be held in Berlin next Saturday.   
Adjournment:  There being no further business, the meeting was adjourned at 11:13. 


January 2017

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Beth M. - Step Sisters, Anthony L. – Grapevine; Rosemary – Mt Harmony
Board Members Present: Wally S., Chairman; Tressie F., Secretary; Jay T., Treasurer; Sam T., Parliamentarian
Committee Chairs and District Reps:  Roger M. Calvert C&T, John – St Marys C&T,  Bill L – Website,  Keenan – Bookstall, Rev – Lifeline, Where and When – Tressie F.
Groups represented Update:  Bill L. – Sunderland, Andy X. – Experience Strength and Hope, Julia J. – Beach Beacon, Rosemary – Mt. Harmony, Bob E. - Solomons,  Jim M. – Lexington Park,   Kevin B. – Awakenings, Anthony L. – Grapevine, Roger M. – Living Sober, Dan F. – Sunday Morning 12&12, Rev – Early Bird, Andrew – Sobriety as Bill Sees It, Gamalied  – New Life, Bruce O. – Waldorf, Ed P. – Sunrise Sobriety, Linda H. – Kingston Creek, Larry S. – Leonardtown, Anthony L. – Grapevine, Beth M. – Step Sisters
 Minutes: Read by Tressie F.  Accepted as read with corrections. 
Treasurer’s Report:  Jay – 1366.12 total income; expenses – checks issued to MGSA and GSO – See reports for numbers.  Will have $4900 left after GSO and Where and When checks clear.  Where and when receipt from last printing provided to Jay by Tressie   
Where and When:   One box was distributed (300 copies per box).  About 3 boxes left.   Calvert P&I needs for literature racks and we usually provide Where and Whens for the Southern Maryland roundup in March.  Will probably submit for print in March. 
Bookstall:  Keenan - no report.       
Telephone: No report. 
Lifeline:  District 1 and District 35.  Rev doesn’t get a lot of anniversaries.  Sam stated it is up to the individual to post their anniversary.  We are still seeking a Lifeline editor. 
C&T Institutions: 
Calvert County:                Conducted interviews for men to go into jail.  Tracy G. took over women’s corrections outreach effort.    
Charles County:  Dee – Dan will still be chair and is working with the jail to take meetings in.   
St. Mary’s County:  John – Thank you for money to support alcathon which had 250 attendees.  The money was returned as it was not needed.  Literature is being donated to treatment and jails.  Meetings are being taken in to men and women.     
Public Information
                Calvert County: Roger M -  start PI for Calvert County.  Roger needs where and whens for literature racks. 
Charles County:  No report.   
St. Mary’s County:  No report.  
Gratitude Dinner:  No report; however report was in Lifeline.  Looking for a chair; however current chair was not happy with lack of participation of SMIA members volunteering.  We will need a chair for next year.  The issue was raised that a report should have been provided to the SMIA board.
Serenity Breakfast:  Usually held in May.  Still need a chair and a new location. 
Picnic:  Keenan – looking for a new chair.  Keenan has travel commitments so cannot commit at this point until they are finalized.  Issue of having it earlier in the year which was suggested, like June; however, there may be a conflict with activities at the park.       
Web Committee:  There were 2389 visits.  The most popular pages are the home page, anniversary and where and when calendar, and where and when meeting search.  Most downloaded document is the where and when. 
Old Business:  None
New Business:  Sam – need nominating committee for vice chair and treasurer whose position is up in April.   Nominating committee exists of 1 or 2 people from each county which try to find interested candidates.  Bylaws – 3 people 1 for each county.  Bruce O. volunteered to be Charles Country representative on committee.  Meeting App – Tressie mentioned there is an App to find AA meetings GSO and MGSA have them. 
For the Good of Order:  Sunset Reflections new group on Tuesday – Charles – replacing Sunset group .  New meetings are in bold.  Also, new meeting in Lusby – 10 am on Thursdays.  Jay looking for which group made 2 donations. 
Adjournment:  There being no further business, the meeting was adjourned at 11:15. 

December 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Shane S. – Daily Reflections; Area 29 delegate –Linda J
Board Members Present: Wally S., Chairman; Tressie F., Secretary; Jay T., Treasurer; Sam T., Parliamentarian
Committee Chairs and District Reps: Calvert C&T – Roger M.,   Bill L – Website, Rev – Lifeline, Where and When – Tressie F.
Groups represented Update:  Lost sign-in sheet.   
Minutes: Read by Tressie F.  Accepted as read with corrections. 
Treasurer’s Report:  Jay didn’t send reports from previous month.  Totals are aligned but need some adjustments.  was present and provided the reports as of the month of October.  Donations total 1306.  Bookstall sales were $639 and purchases $665.09.  Chairs cost $635.29. Paid $1200 in rent for 4 months.  Gratitude dinner expenses were reviewed and need to finalize numbers (just got some more receipts today.   Payments still be made for World Service and Maryland General Services.  We have about $6500 outstanding for GSO, GSA and Where & Whens.  Jay will amend reports as there are still some minor discrepancies that need to be corrected.   Sam motioned treasurers report be tabled until next month.  We have prudent reserve in savings – we are slightly over. 
Where and When:   One box was distributed (300 copies per box).  About 4 boxes left. 
Bookstall:  No report.  Dee suggested Chair have an extra set to cabinets.      
Telephone: No report. 
Lifeline:  Still seeking a Lifeline editor.  Dee – would like to have extra copies distributed.  Tressie suggested print extra copies.
C&T Institutions: 
Calvert County:                No report. 
Charles County:  Dee – Dan will still be chair and is working with the jail to take meetings in.   
St. Mary’s County:  John - Literature being donated to treatment and jails.  Men and women taking meetings in.  St. Marys will have alcathon need to cover basic expenses – coffee and food.   Ask for donation; however SMIA sent a $1000 to each district.  John is going to request money from district.  Made a motion for $100 as this is an outreach through C&T.   Motion was seconded and passed.     
Public Information
Calvert County: No report.
Charles County:  Dee – status quo.   
St. Mary’s County:  No report.  
Gratitude Dinner:  No report yet.  Jay – has decorations from dinner and will bring next month.    
Serenity Breakfast:  Need a chair for next year.  Need a new location. 
Picnic:  Wally  – looking for a new chair.      
Web Committee:  There were 3046 hits.  The most popular pages are the home page, where and when calendar, and where and when meeting search. 
Old Business:  None
New Business:  Linda J.  2 way communication link between AA and GSO.  New video for corrections – can buy it on website for $10.95.  Young people in AA pamphlet is being updated.  Mental health and LBGT pamphlets are being updated.  Half of AA literature is sold by intergroups.   Trying to improve AA position in web search results.  Report Booklet includes 2015 information.  Linda serves on conference finance committee. Communication is the key.  Next year is the first ever corrections conference.  Our conference is 93 area and includes North America and Canada.    
For the Good of Order:  Sam had privilege of meeting a couple different guys at his home group working from out of state.  They were surprised they did not have to pay for the where and whens.  Most intergroups charge. 
Adjournment:  There being no further business, the meeting was adjourned at 11:15. 

November 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Christian M., Monday Traditions
Board Members Present: Wally S., Chairman; Tressie F., Secretary; Jay T., Treasurer; Sam T., Parliamentarian
Committee Chairs and District Reps: Calvert C&T – Roger M.,   Bill L – Website,  Keenan – Bookstall, Rev – Lifeline, Where and When – Tressie F.
Groups represented: Cindy H. - Almost Normal;  Wayne J. - Step Free;  Keenan - Sunday Morning Eye Opener; Bill L.- Sunderland;  Bob E.- Solomon’s ; Jeannie W. – St. Charles Step;  Bruce O. - Waldorf Group;  Dan F.- Saturday Morning 12&12; Linda H. – Kingston Creek; Claudia W. – Do Drop In; Kat B. – GLAD; Kevin B. – Awakenings;  Dee E. – New Life; Grace H. –Turn It Over; James M. – North Beach; Gamaliel S.  – New Life; Pat P. – Experience, Strength and Hope;  Ann G. – Friday Night Alive, Getting It Right at Noon and Sunrise Sobriety. 
Minutes: Read by Tressie F.  Accepted as read with corrections. 
Treasurer’s Report:  Jay was present and provided the reports as of the month of October.  Donations total 1147.18 and expenses were reviewed (please refer to reports).  Tell the groups we appreciate the support.  Had to pay church rent for 3 months in the amount of $900 because we changed names on accounts it affected the payment to the church.  The total balanced does not reflect two of the checks to the district ($2000), the where and when payment ($1531), and the chairs $635.69.  The checking account balance is less than $1200. The treasurer’s report cannot be accepted as there is an inconsistency.  Jay will review.
Where and When:   One box was distributed (300 copies per box).  Second box stored was opened. The bill totaled $1531 and was paid electronically.  Hard copy provided. 
Bookstall:  Keenan - $554.50 collected last month.  Purchases were made but Keenan doesn’t have total.    
Telephone: Bill for Mitch – read report. 
Lifeline:  Rev would appreciate sending content in such as flyers information anniversaries.   We are still seeking a Lifeline editor. 
C&T Institutions: 
Calvert County:                Tracy G. – taking over chair for women’s corrections meetings.    Calvert county requires an application and you complete a course scheduled for November 30th.
Charles County:  No report. 
St. Mary’s County:  John -  donated books and groups are taking books in.  Meetings are being taking into jail.   
Public Information
Calvert County: No report.
Charles County:  No report.
St. Mary’s County:  No report.  
Gratitude Dinner:  Mitch – is setting up for gratitude dinner today which is being held tonight.   Ann – was announced if you volunteer you can attend for free, which is not the case. 
Serenity Breakfast:  Need a chair for next year.  Need a new location. 
Picnic:  Keenan – looking for a new chair.      
Web Committee:  There were 3770 hits.  The most popular pages are the home page, where and when calendar, and where and when meeting search. 
Old Business: 
New Business:  Sam T – has proposals to make bylaws in line with what we are doing.  For example, bylaws require 2 signatures to disburse funds; however, we have being paying with one signature for years.  Require excess funds being sent to World Services, Maryland General Services. Obvious solution is to comply with bylaws however, we have not.  Jeanine - we do have someone here that was involved in writing the original bylaws – Tom G.    Thinks we should follow the bylaws for distribution of excess funds.  Pat pointed out our annual budget is more than we have in the bank.  Maintain operating capital over and above our prudent reserve.  Tom – money goes up and down.  Dan – adjust prudent reserve to support SMIA for six months.  Bruce – what are we going to set aside for our core functions, then disburse rest to GSO and MD GSA.  John – mixed feedback on donation back to group.  Jeanine made a motion that the board distribute $5000 on a 60 40 basis to World Services and Maryland General Services and it was seconded.  Dan – motion would take care of excess.  SMIA is taking in enough to cover our core expenses.  Motion passed.  Issue with one signature for payment and electronic payments – there was a lot of discussion.  We can bring up changing to reflect our actual practices, which have been impacted by technology.  Wally currently reviews monthly bank statements.  next month. 
For the Good of Order:  Jan 29th – Potluck at Solomon’s group.  North Beach group anniversary is 11/19 at 6:30.  District 1 is hosting a New Year’s event – Who killed John Barleycorn at St. Pauls Church and looking for volunteers. 
Adjournment:  There being no further business, the meeting was adjourned at 11:15. 

 

October 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Christian M., Monday Traditions
Board Members Present: Wally S., Chairman ; Leo B., Vice Chair;  Tressie F., Secretary; Jay T., Treasurer; Sam T., Parliamentarian
Committee Chairs and District Reps: Calvert C&T – Roger M.,   Bill L – Website,  Keenan – Bookstall, Rev – Lifeline, Where and When – Tressie F.
Groups represented UPDATE: Cindy H. - Almost Normal;  Wayne J. - Step Free;  Roger M. - Living Sober; Bob N.-      Sunday Morning Sobriety; Keenan - Sunday Morning Eye Opener; Bill L.- Sunderland; Rev. - Early Bird; Bob E.- Solomons ; Robert M.- Cover Point; Jeannie W. – St. Charles Step, Bruce O. - Waldorf Group;  Andy B. – Sobriety as Bill Sees It; Dan F.- Saturday Morning 12&12
Minutes: Read by Tressie F.  Accepted as read with corrections. 
Treasurer’s Report:  Jay was present and provided the reports as of the month of September and reviewed income and expenses (please refer to reports).  Tell the groups we appreciate the support.  Bruce… net income in September there is a difference between 1400 increase in all the accounts.  Jay explained that PI &CT was not previously factored in.  Also, for totals for group contributions, a math error last month was corrected in this report.  It was asked who the contact for the church to discuss rent is.  Keenan has information.   Jeanine talked about how it the past the treasurer was required to bring checkbook and someone would review checkbook against expenses.  There are no checks for the Bookstall, everything is done as electronic transactions; however, they should be in statement.  Dan is on the Audit committee with Cindy. And a  2nd person should sign off review checks.  Treasurer’s report accepted.  Sam stated on recurring monthly bills only require 1 signature.  Checks were signed at meeting.  All payments are electronic.  Review actual checkbook and statements  by 2nd person every month.  Main concern checks and balances. 
Where and When:  New printing delivered (roughly 2400 copies for $1445) and two boxes were distributed  today.  Tressie forgot the bill and will get it to Jay.   
Bookstall:  Keenan - $341.15 collected last month.  Purchases were 257.37 for books and 206.90 for chips – Last month there was a box of historical items Wally went thru. 
Telephone:  Mitch 9 total calls.. total minutes 66. 
Lifeline:  Rev would appreciate sending content in such as flyers information anniversaries.   We are still seeking a Lifeline editor. 
C&T Institutions: 
Calvert County:                Roger M. – Mark B is male institutions representative and is passing out signup sheets.  Jail is doing interviews in September.  Veronica is the chair for women and meetings are being taken in. 
Charles County: Jeannie – there is a new volunteer coordinator since Sergeant  Williams retired.  A couple guys interested in taking meetings  in.  
St. Mary’s County:  No report.   
Public Information
Calvert County: No report.
Charles County:  No report.
St. Mary’s County:  No report.  
Gratitude Dinner:  Mitch – 3 tickets available for resale.  We will be able to set up starting at 11/11 at 500 and 11/12 at 8am.  Volunteers are appreciated. A question was asked if we are within proposed budget - yes. We are waiting on Sysco final numbers and will need roughly $2000 for payment to Sysco and DJ .  Sysco delivers everything.  Jay and Wally can meet to sign check.  We will give driver check upon delivery.  Weneed a check for the DJ - $250; and money for odds and ends.
Serenity Breakfast:  Need a chair for next year .  Need a new location. 
Picnic: Keenan – Suggestions have been make if we could we have it earlier in the year before so hot., perhaps June; however, there may be an issues with activities going on at park and different month.  Keenan is  Still looking for a chair.  He may assist or perhaps chair again.  There is a picnic committee.    
Web Committee:  There were 2467 unique visits.  The most popular pages are the home page, where and when calendar, and where and when meeting search.  Posted new Where and when and financial reports.  The SMIA Publishing guidelines posted and available for review.    
Old Business:  Cindy checked on chairs.  BJ…padded metal chair less than vinyl chair.  $20 a chair.  We provide chairs for SMIA….Cindy has a SMIA stencil.  Would the church contribute for chairs.  We don’t remember the number of chairs we bought with us from Charlotte Hall.  Bruce stated the purchased chairs should be available to anyone uses room.  We don’t need a phone number on chairs.   Cindy made a motion we purchase 30 chairs which was seconded and approved by group.  Bill volunteered to go with Cindy to bring chairs. 
New Business:  If you enjoyed donuts you can contribute.  We also have a line item to cover that expense.  Bill L - can SMIA donate to the District 1 New year’s party.   Jay motioned we give $200 to District 1 for this purpose; however, it was not seconded. Pat proposed we give money back to the districts is there anything that prevents that.  Contribute money to each district then they can use to sponser events. There was a lot of discussion.  The purpose of this corporation is aid and relieve in the recovery of persons suffering alcoholism.  SMIA receives and dispenses money in support.   Suggestion SMIA sponsor New Year’s  Event but District 1 host.  Tressie made a motion that $1000 be donated to each district for their discretion to host events, workshops, or use to support alcoholics.  It was seconded and discussed.  Dan said way to get money to Districts to use as they see fit.  Dan supports the motion and there was further discussion on disbursement of funds.  Vote 4 to 3 for SMIA to give each district $1000 passed.  Dispursement  of excess funds was discuss to send money to GSO or Maryland General Service Assembly.  Point from bill cannot donate more than $3000 to either GSO or Maryland GSA.      
For the Good of Order:  Charles County is holding a sponsorship workshop today from 8 to 2 October 8th at Good Samaritan Church in Waldorf.  Monthly teleconference – focus on sponsorship workshops.  Area 29 will post information to their calendar.   District 1 is putting on a New Year’s event to remember at St. Pauls Church and looking for volunteers. 
Adjournment:  There being no further business, the meeting was adjourned at 11:25. 

 

September 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Christian M., Monday Traditions
Board Members Present: Wally S., Chairman ; Leo B., Vice Chair;  Tressie F., Secretary; Jay T., Treasurer; Sam T., Parliamentarian
Committee Chairs and District Reps: Tressie F. –Where and When, St. Mary’s C&T – John W., Calvert C&T – Roger M.,  Charles P&I – Dee E., St. Marys P&I – Dave H.,  Bill L – Website,  Keenan – Bookstall, Rev - Lifeline
Groups represented: Cindy H. - Almost Normal;  Wayne J. - Step Free;  Roger M.- Living Sober; Andy X.- Experience, Strength & Hope;  Bob N.-  Sunday Morning Sobriety; Keenan - Sunday Morning Eye Opener; Bill L. -  Sunderland;         Rev. - Early Bird; Bob E.- Solomons ; James M.- North Beach; Brian M. - There is a Solution; Eddie K. - Waldorf Group;     Sam T. – Brown Bag; Jay T – Basic Text; Leo B. – Poplar Hill, Tressie F. – Mt. Harmony; Dee E. - Group
Minutes: Read by Tressie F.  Accepted as read with corrections. 
Sam T. – the notion that board members cannot make motions are introduce business is erroneous.  That is in conflict with the bylaws.  Board members can make motions and introduce business.
Treasurer’s Report:  Jay was present and provided monthly reports for income / expenses and contributions. Large deposit last month is due to Gratitude Dinner and bookstall.   Monthly report accepted as read with corrections.  Wally stopped by bank and added his name to the account.  Asked to receive alerts for anything in excess of $1500 will require two signatures. Gratitude dinner and Where and Whens will probably be in excess of $1500. Proposed annual budget was submitted and line items were discussed.  Income: Question about bookstall – leave at $8600. Serenity breakfast – last time held $2133 – leave at $1500.  Gratitude dinner – leave at $4000.  Expenses – Change Gratitude dinner from $3000 to $4000.  Picnic – change to $700.  Lifeline – change to $550.  Software purchase will be an additional $119.  Call Center – leave at $2900.  James did an assessment last year.  For money we spend, this is the best deal.. roughly about $10 a day for full coverage.  Pay Pal - $100 is good (include with Office supplies).  Petty cash – usually leave $100 to cover lifeline printing (include in Office supplies).  P.O. Box - $84.00.  Rent - $3600.  Webmaster and Website – two costs -  secure our website and host our site.  Combine two - $900.  Where and Whens - $4000.  Where and Whens are printed at the request of the membership.  Make a line item for AA World Services and Maryland General Services.  The 60% goes to World Services.  Bill pointed out that Maryland General Services donates the AA World Services.  Required by SMIA bylaws so may need to revisit.  Corrections and Treatments / Public Information – change to $500 each.  Proposed to accept the proposed budget as presented – Roger M.  Keenan seconded.  Adopted by membership. 
Where and When:  Last box distributed today.  The membership requested another printing.  Roughly 2400 copies like last monthl.  Will probably request updates and go to print after next month possibly November.  
Bookstall:  Keenan - $438 collected last month.  Purchases were $532.10 and $57.45 for chips – total $589.55. 
Telephone:  No report.    
Lifeline:  Rev  asks that we send the reports timely so he can include them in the lifeline.  We are still seeking a Lifeline editor. 

C&T Institutions: 
Calvert County:                Roger M. – Mark B is male institutions representative and is passing out sign up sheets.  Jail is doing interviews in September.  Veronica is the chair for women and meetings are being taken in. 
Charles County: Dee – Dan is going to be the institutions coordinator to facilitate taking meetings – looking for people to take meetings in.  
St. Mary’s County:  John – need women to take meetings in.  SMIA gave 10 books and 11 books were dontated by groups.   
Public Information
Calvert County: Roger M. – literature racks are full.  Person doing it term is almost up.
Charles County: Dee – distributing Where and When to groups.
St. Mary’s County:  Dave H – committee is growing.  Two more people signed up.  Inventory is done and stock looks good.   
Gratitude Dinner:  Rev for Mitch – turned over $3321.20 and spent $731; however, still within parameters of budget.  Five tickets available for resale.    Speakers have been selected.    
Serenity Breakfast:  Need a chair for next year - May.  Rev has files available.
Picnic: Keenan – this years picnic was a success.  Spent $623.77 and will submit receipts to treasurer for reimbursement.  He is looking forward to assisting the new chair. 
Web Committee:  There were 2013 unique visits.  The most popular pages are the home page, where and when calendar, and where and when meeting search.  Need prompt reports and need native (software created in) format. 
Old Business:  Tax exempt status – asked treasurer to see if status is still good.  Tax exempt number is currently not active.  We have a registered agent for our SMIA Corporation.  Please tell the 1:1 our representative should SMIA Corporation.  Do we still want to maintain our tax exempt status?  Sam suggest finance committee be tasked with following up on.  Tax exempt status tabled.  Publishing guidelines were approved and posted.  Very few people reviewed.
New Business:  Cindy will check on prices to purchase additional folding chairs.      
For the Good of Order:  District 1 is hosting Area 29 Committee meeting at 8:30 on September 17th at Mt. Harmony Church in Owings, MD.  Charles County is holding a sponsorship workshop from 8 to 2 October 8th at Good Samaritan Church in Waldorf.  Monthly teleconference – focus on sponsorship workshops.  Area 29 will post information to their calendar.   District 1 is putting on a New Years event to remember and looking for volunteers.  Will be held at St. Pauls Church in Prince Fredrick. 
Adjournment:  There being no further business, the meeting was adjourned at 11:25. 

 

August 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  None.
Board Members Present: Wally S., Chairman, ;  Tressie F., Secretary; Sam T., Parliamentarian  
Committee Chairs and District Reps: Tressie F. – Where and When, St. Mary’s C&T – John W., Calvert C&T – Roger M.,  Charles P&I – Dee E., Bill L – Website,  Keenan – Bookstall and Picnic
Groups represented: Cindy H., Almost Normal;  Wayne J., Step Free; ; Roger M., Living Sober; Andy X., Experience, Strength & Hope; Dan F., Saturday Morning Breakfast;  Julia J., Beach Beacon;  Linda H., Kingston Creek; Claudia W., Do Drop In;  Bob N., Sunday AM Sobriety; Jeanine W., St. Charles Step; Dan W., St. Charles Step; Kevin B., Awakenings; Lisa T., Happy Destiny; Bill L., Sunderland; Rev., Reg Early Bird; Bob E., Solomons , Ann – Sunrise Sobriety and Friday Night Live
Minutes: Read by Tressie F.  Accepted as read. 
Treasurer’s Report:  Jay was present and provided monthly reports for income / expenses and contributions. Monthly report accepted as read.   Proposed budget needs to be submitted and will be put in the Lifeline.  Budget – Jay needs to met with Dan and Cindy.  Audit committee – bank numbers match sheets. 
Where and When:  One box left  after today.  Will probably request updates and go to print after next month possibly November.  Dee mentioned the need for more Where and Whens for P&I.  Tressie will bring more to the monthly meetings; however, try to ensure a balance of  enough pamphlets for distribution, P&I , etc.,
Bookstall:  No report. 
Telephone:  No report.    
Lifeline:  Rev tries to reflect the fellowship, worships, anniversaries.  We are still seeking a Lifeline editor. 
C&T Institutions: 
Calvert County:                Roger M. – Mark B is having new people take meetings in for men. 
Charles County: No meetings – looking for people to take meetings in.  
St. Mary’s County:  John – there is support to take meetings into women’s facilities.  Issue with Big Books at treatment facilities.  SMIA can provide some books.
Public Information
Calvert County: Roger M. – literature racks need filled.
Charles County: Dee – need Where and Whens.
St. Mary’s County:  Rev for Dave H – support to fill racks. 
Gratitude Dinner:  Rev for Mitch – less than 19 tickets left.  Have turned over $3159.     
Serenity Breakfast:  Need a chair for next year - May.
Picnic: Huge success – round of applause for Keenan. 
Web Committee:  There were 1863 unique visits.  The most popular pages are the home page, where and when calendar, and where and when meeting search. 
Old Business:  Our non profit status was raised.  We need treasurer to follow up on as we may need to reapply.  Wally is now on the checking account.  The publishing guidelines are posted.       
New Business:  The next SMIA meeting will be the same weekend as Sessions so it was raised if we should move the SMIA meeting.  However, the General Assembly is the third Saturday of next month so it was decided not to move the meeting.    
For the Good of Order:  District 1 is hosting Area 29 meeting on September  17 at Mt. Harmony Church in Owings, MD.  Charles County is holding a sponsorship workshop from 8 to 2. 
Adjournment:  There being no further business, the meeting was adjourned at 11:05. 

July 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Brian N., There is a Solution
Board Members Present: Wally S., Chairman, Leo B., Vice Chairman; Tressie F., Secretary; Sam T., Parliamentarian  
Committee Chairs and District Reps: Tressie F. – Where and When, Robert M. – Phone, St. Mary’s C&T - John, Bill L – Website, Mitchell M. – Gratitude Dinner, Keenan – Bookstall and Picnic
Groups represented: Cindy H., Almost Normal; Ann G., Sunrise Sobriety & Getting it Right at Noon; Wayne J., Step Free; Robert M., Cove Point; Andy X., Experience, Strength & Hope; Dan F., Saturday Morning Breakfast;  Julia J., Beach Beacon; Bruce O., Waldorf; James M., North Beach; Linda H., Kingston Creek; Claudia W., Do Drop In; Lanny S., Hollywood; Bob N., Sunday AM Sobriety
Minutes: Read by Tressie F.  Accepted as read. 
Treasurer’s Report:  Jay was not present but had dropped off the reports.  He will send an email explaining the reports.  Still need to go to bank.  Cindy H. and audit committee need to get together with Jay to do the audit (probably the 18th or 19th).  Proposed budget needs to be submitted and will be put in the Lifeline. 
Where and When:  Still have 2 boxes left (approximately 840). 
Bookstall:  No report. 
Telephone:  Mitch – 39 calls – 26 for information and 13 others.  Average call 3 minutes and 30 seconds total minutes last month 96 minutes.   
Lifeline:  No report.  We are still seeking a Lifeline editor. 
C&T Institutions: 
Calvert County: None
Charles County: None 
St. Mary’s County:  John – 1 new application for men.  Need women volunteers.
Public Information
Calvert County: No report
Charles County: No report
St. Mary’s County:  No report
Gratitude Dinner:  Hall is reserved for November 12th (Church of the Immaculate Conception).  Mitch requested 3 big books to raffle as prizes.    
Serenity Breakfast:  Need a chair for next year - May.
Picnic: Keenan August 7th – Hallowing Point Park – noon to four.  Flyers are available. Bring sides.  If anyone has a number to contact the band from last year, please provide it to Keenan as we would like to have them return. 
Web Committee:  There were 1557 unique visits.  The most popular pages are the home page, where and when calendar, and where and when meeting search. 
Old Business:  Bill completed publishing guidelines and Sam provided feedback.  Publishing software was recommended.  Bruce asked if we had to buy the software prior to having a Lifeline editor.  It was recommended we state Publisher software is available; however, you can purchase and use a different software.     
New Business:  There was a monthly teleconference and Mitch shared information on the phone service SMIA uses. 
For the Good of Order:  District 1 is hosting Area 29 meeting on September 17 at Mt. Harmony Church in Owings, MD.
Adjournment:  There being no further business, the meeting was adjourned at 10:35. 

 

June 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Bob E., Solomon’s Group
Board Members Present: Wally S., Chairman, Jay, Treasurer;  Tressie F., Secretary; Sam T., Parliamentarian  
Committee Chairs and District Reps: Tressie F. – Where and When, Robert M. – Phone, Roger M. – District 1 liaison and Calvert P&I, Dee E. – Charles P&I, Keenan – Bookstall and Picnic, Bill L – Website, Mitchell M. – Gratitude Dinner
Groups represented: Cindy H., Almost Normal; Ann G., Sunrise Sobriety & Getting it Right at Noon & Friday Night Alive; Wayne J., Step Free; Bruce O., Waldorf; Robert M., Cove Point; Andy X., Experience, Strength & Hope;  Roland H., AA In The AM; Dan F., Saturday Morning Breakfast;  Julia J., Beach Beacon; Eddie J., We Are Not Saints; Jeanine W., St. Charles Step; Dawn W. St. Charles Step; Bill L., Sunderland, Roger M., Living Sober;  Dee E.,
Minutes: Read by Tressie F.  Accepted as read with corrections. 
Treasurer’s Report:  May donations $860.50 and April $1462.27; Year to date balance $16334.20; however, need to make a couple of adjustments ($425 from Roundup for bookstall) and submit final yearly report.  Bruce O. noted the ending balance seems high; however, there were a couple of large donations (around $2000) and no Serenity Breakfast expenses.  Dan F. and Cindy H. plus one other person will coordinate with Jay to do the audit.  Account information – there are four people on the account (treasurer, chair and vice chair), there are no special or separate accounts.  Two signatures are required but not done.  Bylaws will be evaluated for change.
Treasurer’s report was accepted as read. 
Where and When:  Where and When pamphlets hope to last through December; however, we do have needs for P&I and districts.  The cost was $1531 for 2520 copies. 
Bookstall:  Keenan reported $1173.30 collected.  Need to change bylaws since bookstall is not a separate account.
Telephone:  Mitch – 39 calls – 31 for information, 8 others.  Average call 4 minutes and 17 seconds total minutes last month 129 minutes and 12 seconds.   
Lifeline:  No report.  We are still seeking a Lifeline editor. 
C&T Institutions: 
Calvert County:                Mark B. – new people are taking meetings to the jail.
Charles County: Dee – several people are interested in taking over; but not sure how to sign up. 
St. Mary’s County:  Debbie – several people signed up and taking meetings to jail and Anchor on Friday.
Public Information
Calvert County: All is good
Charles County: Dee reported that old Where and Whens were thrown away by libraries.  Health Department prints from website.
St. Mary’s County:  No report
Gratitude Dinner:  Mitchell M. will chair.  There is a proposed budget and we will do ourselves.  Tentative dates are November 5th or 12th to be held same place as last year. 
Serenity Breakfast:  Need a chair for next year - May.
Picnic: Keenan - everything is moving along.  August 7th – Hallowing Point Park – noon to four.
Web Committee:  We had 6000 – 7000 hits; however needed to block attackers.  There were 1443 unique visits.  The most popular pages are the home page, where and when calendar, and minutes. 
Old Business:  Bill recommended several software packages for publishing the Lifeline; however, his final recommendation was Publisher for $109 a year.  He is working on publishing guidelines for all SMIA publications.  He will follow Area 29 guidelines and draft a a reference document which will be referenced in the bylaws.   
New Business:  Wally stated there is a monthly teleconference.  There will be discussion about telephone service and they would like our Telephone chair to participate to share information.  Bridging the Gap - some institutions are making it hard to bring meetings.  The 501(C)3 is in the safe.    
For the Good of Order:  District 1 is hosting Area 29 meeting on Septemb er  17 at Mt. Harmony Church in Owings, MD.
Adjournment:  There being no further business, the meeting was adjourned at 11:19. 

 

May 2016

Opening:  10:00 by Wally S. with the Responsibility Pledge
New Members and Visitors:  Mark V., Sunset Group; Susan A., Graceful
Board Members Present: Wally S., Chairman, Leo B, Vice-Chair; Tressie F., Secretary; Sam T., Parliamentarian  
Committee Chairs and District Reps:
Groups represented: Cindy H., Almost Normal; Ann G., Sunrise Sobriety & Getting it Right at Noon; Wayne J., Step Free;     Ed K., Waldorf; Kevin B., Awakenings; Linda H., Kingston Creek; Claudia W., Do Drop Inn; Kathy N., Early Risers;  Dan F., Saturday Morning Breakfast; Wallace S., Sobriety First; Julia J., Beach Beacon; Leo B., Poplar Hill
Minutes: Read by Tressie F.  Accepted as read. 
Treasurer’s Report:  Jay was not present; however, Wally S. read a text that Jay has a handle on the books and will submit reports.  His work is a factor.  We are awaiting a budget for this year.  Account balances were read.  Mark Y. submitted an expense report and asked if there should be a 2nd person on the account.  Dan was not sure an audit was done  Dan F. and Cindy H. volunteered for the audit committee.  Dan will request a 3rd person.  The issue of having an assistant treasurer was raised but we would need the treasurers input.   We need to deal with the issues with timeliness of Treasurers report first; suggest an audit committee, and deal with the bylaws separately.  There is fiscal policy.   There should be an audit at turnover of the books and annually.  The board of directors ensures an annual audit and bookstall audit.  Bookstall is not longer separate.  Only 1 signature is required for disbursement.  Board will set up a committee to change.  In order to change a motion to a bylaw, an amendment is made, read two consecutive months, and voted on.
Treasurers report was accepted as read. 
Where and When:  New Where and When pamphlets have been published and are available.  There was a larger than usual distribution due to Public Information needs as they were low.  Tressie estimates the Where and Whens will last through December and will bring the invoice next month.  Estimated copies 2520 and estimated bill $1350.
Bookstall:  Debbie reported they received all the material.  Keenan is working.  No report on Bookstall finances.
Telephone:  No report. 
Lifeline:  No report.  We are still seeking a Lifeline chair.  The issue of making the Lifeline more visible was raised.  We currently print 40 copies.  People generally pick up the Lifeline, review it and put it back.  Ann asked about 1 copy per meeting.  Lea stated some people can’t download the Lifeline.  It was suggested to announce availability of the Lifeline at meetings.  Someone inquired if there were district liaisons, which the answer is yes.    In the past, there were issues with the material, which some board members thought was inappropriate.  Volunteer to set up an adhoc committee.  Lifeline will be sent to board, reviewed and feedback provided to editor. 

C&T Institutions:  Wally asked if institutions have a budget.  John W. stated yes – St. Marys has spent their budget.  Do we have aI representative for Calvert – yes – Roger M.  
Calvert County: No report.
Charles County: No report
St. Mary’s County:  John - they are getting applications for jails and treatment facilities.  Big Books are being distributed. 
Public Information
Calvert County: No report
Charles County: Dee reported no changes; however, they need Where and Whens.
St. Mary’s County:  No report
Gratitude Dinner:  Need a chair for this event.
Serenity Breakfast:  Ann stated the event is usually held in May; however, there were no volunteers or support.
Picnic: We have the date, a cook, and flyers have been distributed.  The information is also in the Lifeline.
Web Committee:  No report as Bill is out of town.  Webmaster should be involved in developing web guidelines. 
Old Business:  Guidelines for Lifeline and Web committee.  Intergroup wants to buy software but needs a breakdown of products and cost.  Bill will provide when available. 
New Business:  Wally stated there will be a statewide intergroup teleconference in a couple of months.  We need more young people and more participation. 
For the Good of Order: 
Adjournment:  There being no further business, the meeting was adjourned. 

 

April 2016

Opening:  10:05 by Leo B. with the Responsibility Pledge
New Members and Visitors: 
Board Members Present: Leo B, Vice-Chair; Jay T, Treasurer;
Committee Chairs and District Reps: Mitchell R, Telephone; Dee E District 35 P&I, Keenan W., Bookstall, District 36 Intergroup Rep, John M., Lifeline
Groups represented: Debbie S., Wednesday Night Women’s; Robert M., Cove Point; John M., Early Bird; Lisa T. Happy Destiny; Erik M. Poplar Hill; Ed K., Waldorf; Sam T., Brown Bag; John, ??; Wayne J., Step Free; James M., North Beach; Dave H., District 36 PICPC; Dee E. District 35 P&I; Eddie J., ??; Tressie F., Mt. Harmony; Ann G., Friday Night Alive, Veronica G, KISS
Minutes: Read by James M.  Accepted as read.
Treasurer's Report: Contributions For March: 929.46, Bookstall INCOME 745.20. Call center, 311.15. Rent 300.00. Expenses: 619.16. Accepted as presented.
Where and When: Last of the stock was distributed. Tressie will make changes and order 8-10 boxes from printer. Advised members to fill form on website to request change to where n when listing.
Lifeline: No report
Bookstall: Keenan – Roundup sales ~400 – Books to be returned to inventory.
Telephone: Mitchell reported. 
There were 50 calls; Average call 4 minutes, total time, 200 minutes.  There were 8 hang-ups, 34 Information, 7 Referred, 1 wrong numbers, and all others were directed calls for meetings or 12 Step.
Institutions - Calvert: Veronica reported 10 female voilunteers qualified to bring meetings into jail. Further orientation sessions coming. Additional meetings being arranged for Jail.
Institutions - Charles: No Report.
Institutions – St. Marys: John reported. Many female volunteers for jail. New materials purchased.
Public Information - Calvert: No Report
Public Information - Charles: Dee reported. Where and Whens all disappeared from library. They were replaced. 4Th Step Workshop being put on by the District.
Public Information – St. Marys: David reported. Running out of where and whens.
Gratitude Dinner: Still seeking chair for this event.
Serenity Breakfast: Seeking Chair for this event.
Picnic: Aug 11, Hallowing Point Park. Keenan has conscripted a grill and a cook for the event.
Web: 8215 visits. 5158 visits unique. Top pages: home; where n when calendar; where n when search.
Old Business:  Possibility of Intergroup paying for software for lifeline Editor. Tabled for Bill's input next meeting. No hard costs available. Potential volunteer withdrew her willingness to be lifeline editor as she had no computer / internet.
Developing Guidelines for web and lifeline positions. Tabled.
New Business: Still seeking Secretary and Parliamentarian. Please take back to groups. Any county eligible.
Tressie volunteered to be Secretary. Elected by a show of hands. There were no votes opposed.
Sam volunteered to be Parliamentarian. Elected by a show of hands. There were no votes opposed.
For the Good of Order:  District 36, Picnic, April 30th, Dorsey Park.
Adjournment:  There being no further business, the meeting was adjourned at 10:45 AM.              

 

March 2016

Opening:  10:00 by James M. with the Responsibility Pledge
New Members and Visitors:  Kurt W, Maryland General Service Intergroup Chair; Wallace S., Sobriety First, Lisa, Happy Destiny; Kenny G., Daily Reprieve; Pat S, Maryland General Service Secretary
Board Members Present: James M, Chairman, Leo B, Vice-Chair; Bill L., Secretary; Jay T, Treasurer;
Committee Chairs and District Reps: Mitchell R, Telephone; Dee E District 35 P&I, Keenan W., Bookstall, District 36 Intergroup Rep
Groups represented: Debbie S., Wednesday Night Women’s; Kenny G., Daily Reprieve; Julia J., Beach Beacon; Lisa T., Happy Destiny; Bill Leftwich, Sunderland; Sam T., Brown Bag; Dan F., Saturday Morning Breakfast; Wallace S., Sobriety First; Laura B., Huntingtown Noon., Leo B., Poplar Hill; Linda H., Kingston Creek; Dina., Tuesday Night Big Book; Wayne J., Step Free; Keenan W., Sunday Morning Eye Openers; Andrew B., Sobriety As Bill Sees It; Cindy H., Almost Normal; Kathy N., Early Risers., Claudia W., Do Drop Inn; Ann G., Sunrise Sobriety, Lusby Big Book, and Friday Night Alive
Minutes: Read by Bill L.  Accepted as read.
Addendum to Minutes:  According to Robert’s Rules, minutes are a recording of what was done at a meeting, not what was said at a meeting.  While the minutes should be accurate in record, they are not intended to be a verbatim recording of every word spoken.
Point of Order: James advised the members that the Treasurer was late and would deliver his report upon arrival.
Point of Order 2:  Keenan advised the board and members that he would deliver his report after the Treasurer.
Where and When: Bill reported on behalf of Tressie.  One box of Where and When pamphlets are on the side table.
Telephone: Mitchell reported.  There were 32 calls; Average call 3.75 minutes, total time, 120.30 minutes.  There were 3 hang-ups, 4 wrong numbers, and all others were directed calls for meetings or 12 Step.
James reiterated the excellent service provided by our answering vendor.
Lifeline: Bill reported on behalf of Rev.  The SMIA Lifeline Newsletter deadline is the 27th of each month.  Reports, input, anniversaries, events, and stories from the fellowship need to be turned in to the editor by the deadline.  Anniversaries are intended to show that the program works.  The Lifeline’s content directly reflects the commitment from the intergroup to the fellowship.
James mentioned that we are still seeking a Lifeline chair.  A volunteer from the floor, Lisa T. was willing to take the position, but she did not have a computer.  Laura B, asked what software would be needed.  Microsoft Publisher or Adobe InDesign were cited as examples.  Subscription rates and software costs were discussed.  This will be table until next month for feasibility.
C&T Institutions: 
Calvert County:    Dan reported on behalf of Veronica.  10 women are in orientation.
Charles County: No report
St. Mary’s County:  Debbie introduced John W., and said that was working hard to get the program back in shape
Public Information
Calvert County: No report
Charles County: Dee reported – Flyers distributed for April 23, District 35 – 4th step workshop, Good Samaritan Church off Rte. 5, 11-3 pm.  Lunch will be provided.  Literature all stocked up
St. Mary’s County:  No report
Gratitude Dinner:  James mentioned it was never too early to have a new chair for this event.
Serenity Breakfast:  Denise Y. volunteered last month. She is still interested but is without transportation or a computer.  James will reach out to Denise.  James asked who chaired last year.  Jeanine was confirmed as the previous chair, and we need knowledge transfer
Picnic: Keenan reported.  We have secured Hallowing Point Park for August 7th from 12 PM – 4 PM.  Flyers forthcoming as we near the event date.
Web Committee: Bill reported.  There were 14,856 visits, 7624 were unique.  Top pages, Home, Where and When Calendar, and Where and When Search.  The unusual number of visits was probably a result of the site being fingered by the Chinese.  Bill also suggested that committee reports should be sent in advance to the Secretary as well as the Webmaster (happens to be the same person presently).
Treasurers Report: Jay reported.  Jay mentioned there were issues with the delivered report.  He appreciates when groups include their group number with contributions, as that helps in organization.

Group contributions; $1846.41 and Bookstall sales; $927.65.  The total income was $2774.06
Expenses; $2742.19 for Bookstall purchases; $222.51; Rent $300; Total of $3277.  Account balance is $11,409.05.
James inquired about the annual budget, which will be approved in May 2016.
Dan asked about the Treasurer’s Report, concerned about the YTD information, and Jay reiterated that is was not complete and he knew corrections were necessary.  Dan asked if the report was available on the website.  Jay will send the report to the webmaster to be posted soon.
Keenan was concerned that the Bookstall numbers did not match that which was in the Treasurers Report.  They agreed to discuss after the meeting
Report was tabled until next month
Old Business:  Elections.  This will be addressed after New Business
New Business:  No new business
Elections:  James announced open board positions for consideration; Chair, Secretary, and Parliamentarian.  There were no nominations for Secretary or Parliamentarian.

Someone (name not recorded) asked about the county rotation requirement in the SMIA By-Laws, which was confirmed.  Sam clarified that if no suitable nominee for Chair was available from the next county in rotation, it would rotate to the next county.  Charles County is the next county in line.  Bill nominated Wallace S. as Chair.  The nomination was seconded by several members.  Bill asked if there were any other nominations.  None were raised.  According to the By-Laws, the Secretary will cast one vote if there are no other nominees.  Bill cast his vote for Wallace.  Wallace will assume that position in April 2016.
James implored that we go back to their groups to seek nominees for Secretary and Parliamentarian.
Dee asked if there was a duty description for SMIA board positions.  Those position descriptions are available in the By-Laws on the SMIA Website.
Bill advised the membership that he will remain in the Secretary’s position for two months or until a new Secretary is elected.
For the Good of Order:  Kurt W, Intergroup Chair for MGS spoke about the monthly Intergroup Conference Call.  He would like the Intergroup Chairs to speak about their challenges at the next call.  Kurt offered his assistance for anything we need.  There are 11 intergroups in the state.  Some are struggling, while some are doing very well.
Bill recommended that we entertain the possibility of developing website and Lifeline publication guidelines.  This will be tabled until April.
District 36 will be holding Meet and Greet Picnic on the 30th of April at Dorsey Park in Leonardtown from 11 AM to 3 PM, the purpose of which is to encourage new GSR’s.
Adjournment:  There being no further business, the meeting was adjourned at 10:43 AM.

 

February 2016

Opening:  10:00 by James M. with the Responsibility Pledge
New Members and Visitors:  Don Bridges, Maryland General Service; Dee E. District 35 Intergroup Liaison, Nick B., Inspiration Group; Nicole P., Cove point
Board Members Present: James M, Chairman, Leo B, Vice-Chair; Jay T, Treasurer; Sheri M, Parliamentarian
Committee Chairs and District Reps: Rev M., Lifeline; James M. Phone; Veronica, District 1 Women’s C&T Chair
Groups represented: Leo B., Poplar Hill; Sam T., Brown Bag; Roland H., AA In The AM; Ron Z., Early Bird; Don N. Sunday AM Sobriety; Larry S., Hollywood; Brian B., Waldorf Group; Dwayne B. Inspiration Group; Travis S. Hollywood; Wayne J., Step Free; Mitchell R, Cove Point; Ann G. Sunrise Sobriety; Keenen W. Sunday Morning Eye Opener; Debbie Smith, Wednesday Women's;
Minutes: Read by James M.  Correction to minutes a) nominations will be received in February (not March) and b) telephone report: clarification that Danny's comments refers to the “number of minutes” not just “minutes”. The minutes were accepted as corrected.
Point of Order: James advised the members that the Treasurer was late and would deliver his report upon arrival.
Where and When: Ann reported for Tressie: Box of Where and When pamphlets are on the side table.
Bookstall: No report
Telephone: James reported. 


SMIA 12th Step Volunteers

 

Ansaphone Call metrics

 

 

 

 

 

 

 

 

Crisis

Ride

Other

 

Reason

Calls

Calvert

1

 

1

 

SMIA 12th Step Volunteers

6

St Mary’s

1

 

1

 

Hang Up

3

Charles

 

 

1

 

Information Only

17

Other

 

 

1

 

Referred

9

Total

 

 

6

 

Wrong Number

3

 

 

 

 

 

Reason Code Not Found

0

 

 

 

 

 

Totals:

38

 

 

 

 

 

Minutes:

171

Still seeking chair for telephone committee chair.
Lifeline: James reported that the new volunteer has not published the Lifeline for February. We asked for a new Lifeline publisher. A question from the floor asked if the editor needed to attend the monthly meetings; replied: it helps.
Treasurer's Report: Jay presented an abbreviated report. A question from the floor asked what we do with the ~$11,000 in the account. We discussed some of the major cash outlays (Web, Phone, Where and When, Lifeline, Rent) and explained that the BALANCE at Feb 1 is NOT the average balance of the account (which tends to be in the $5k range).
James stated that SMIA is its own corporation and is NOT Alcoholics Anonymous. The questioner asked what he was doing at the meeting then... Don Bridges (Maryland General Service chair) answered eloquently that the Intergroup help and support AA and its mission by acting as local contact points and doing things that individual groups aren't able to do (where-n-when, Lifeline, web, phone). He also outlined the role of MGS intergroup liaisons who return to districts with information about what Intergroup is doing and discussed the monthly intergroup conference call facilitated by MGS.
(Abbreviated) Treasurer's report accepted

  • Total group contributions, Jan, 2016: $2,236.45
  • Total contributions for period May, 2015 to Jan 2016: $11,163.93
  • Prudent reserve: $5,581.46 (unchanged)
  • Business checking: $11,206.40 (up $1,112.13 – net of $2,909.55 deposits, $476.68 withdrawals)

C&T Institutions: 
Calvert County:    No report
Charles County: No report
St. Mary’s County: Debbie reported.  They found a new Chairperson: John W. Everything moving along good. Meetings at Anchor, Jails, etc...
Public Information
Calvert County: No report
Charles County: Dee – April 23, District 35 – 4th step workshop, Good Samaritan Church off Rt 5, 11-4 pm
St. Mary’s County:  No report
Gratitude Dinner:  Rev tabled a report. Lessons learned, final amounts, budget.
Serenity Breakfast:  Denise Y. volunteered. She will attend next month.
Picnic: No report.
Web Committee: James read Bill's report: 7334 site visits, 4018 unique visitors, top 3 pages: Home, Meeting Calendar, and Meeting Search.
Old Business:  section 5.3.1 is an item allowing for nominations of persons with LESS than the required length of sobriety if nobody else steps up.
New Business:  Next month will be elections for Chair, Secretary and Parliamentarian. No nominations were received. Sam announced his blurb at meetings letting people know that the minimum 2 years of sobriety is not a hard rule. Like an old fisherman, he has received lots of bites but have not hooked anyone.
For the Good of Order: 
Ann mentioned that she advises any interested parties what SMIA does.
Mitchell volunteered to be phone committee chair. He has one year of sobriety. He was accepted as Phone Committee Chair by the Board.
Don Bridges:
MGS has a different function than the Intergroup. While you-all provide services right at the point that the alcoholic comes into AA and then stays or not, MGS tries to provide communications for the groups so that the groups stay connected to AA as a whole. Things like: what's going on with the Literature, the grapevine, policies that have to do with public information, archives.
There's a lot of overlap in terms of services. We have many of the same committees as you all do at the area level, and those committees are willing to help out when intergroup has any sort of need. But the main function is to get what the group conscience of ALL the groups in Maryland so that the US and Canada can come to a collective group conscience about what to do.
There is a general service conference. We have one delegate from Maryland who attends it. It is a weeklong event in New York at the end of April. A lot of our work is preparation of the delegate for that. The delegate, the Alternate Delegate and a panel of past-delegates is meeting right now. They just received yesterday the agenda items for this next general services conference. And they're going through those and taking out the things that don't apply or that there's no background on or are of no interest to people in Maryland and leaving the rest to be considered by what we call “Conference Agenda Review Committees”.
There will be four committees meeting in the different corners of the state: one in eastern shore, one in western Maryland, one in northeast Maryland and one in Southern Maryland which is Annapolis all the way south to St Mary's county. The panel 2 which is the counties here does not yet have a leader, does not have a recorder, and does not have a date nor a time set for its meeting. At the area committee meeting nest Saturday, these modified agendas will be given to the District Committee Members who attend those who'll bring them back and they'll have an opportunity to set a time and place for the Part 2 meeting. It may be up in Annapolis, it may be in Davidsonville, it may be in one of the counties down here; I don't know. Any member of AA can participate in those; you don't have to be a GSR or a DCM, or anything like that.
We don't know yet what the agenda items are, but some of the ones that are probably going to be on it are what has come back from the trustee’s literature committee about

  • the proposed updates to the “Women in AA” pamphlet,
  • a new pamphlet about AA members with Mental Health issues besides alcoholism.
  • and then there's a proposal, I don't know if it made it to the final agenda, but it looks like it probably did, based on what trustees are saying in their quarterly meetings: “A Proposal to Create A Plain Language version of the Big Book. <collective clutching of pearls>

There's a mini-conference on April 9th [in Severna Park] where everything will be presented again. We're trying to hold our assemblies in a central location in the state this year. The area committees are in the outlying districts. The one in September will be in Calvert County. We try to cooperate as much as we can. Unfortunately, we couldn't get a venue for our March assembly other than the same weekend as the SMIA convention [Roundup] so sorry about that. Next year we'll  try to do better.
The state convention this year is in Annapolis June 16-19. There are fliers available on the marylandaa.org website.
A lengthy discussion ensued regarding the Lifeline Chair.  It has been excluded to avoid controversy in the next meeting, however the result of the discussion was that Rev will remain as the Lifeline editor and publisher until such time as there is a suitable replacement.
Adjournment:  There being no further business, the meeting was adjourned at 10:45 AM.

 

January 2016

Opening:  10:02 by James M. with the Responsibility Pledge
New Members and Visitors:  Pat S., Area 29 Secretary; Veronica, District 1 Women’s C&T Chair
Board Members Present:James M, Chairman, Leo B, Vice-Chair; Bill L, Secretary Jay T, Treasurer; Sheri M, Parliamentarian
Committee Chairs and District Reps: Tressie F., Where and When; Rev M., Lifeline; Bill L., Web; Veronica, District 1 Women’s C&T Chair
Groups represented: Leo B., Poplar Hill; Rev M., Early Bird; Bob N., Sunday AM Sobriety; Sam T., Brown Bag; Julia J., Beach Beacon; Bill L., Sunderland; Dan F., Cove Point; Eddie K., Waldorf Gp;  Wayne J., Step Free; James M., North Beach; Ann G., Sunrise Sobriety, Friday Night Alive, and Monday Night Big Book; Tressie F., Mt Harmony;  Eddie J., We Are Not Saints; Laura B., Huntingtown Noon; Andy B., Sobriety As Bill See’s It; Linda H., Kingston Creek; Kevin B., Awakenings; Cindy H., Almost Normal; Kathy N., Early Risers; Roland H., AA in the AM; Larry S., Leonardtown Group;
Minutes: Read by Bill L.  The minutes were accepted as read.
Point of Order: James advised the members that the Treasurer was late and would deliver his report upon arrival.
Where and When: Tressie reported.  She brought in two full boxes and by the beginning of the meeting, they had been extinguished.  We have approximately 5 boxes remaining.
Lifeline: Rev reported.  He advised that we need a new Lifeline publisher.
Bookstall:  Debbie reported in Keenan’s absence.  We are out of Daily Reflections texts, but we should have new copies next month.
Telephone: James reported.  He mentioned that he believed he’d bitten off more than he could chew by attempting to implement an in-house solution, and that despite his best efforts, it was not successful.  He does not believe this is feasible, however we still have two options;

  • Continue with the current service that does maintain copies of our Where and When and our 12 Step Call List and they can field over 50% of our calls where folks are just asking for the location of meetings.  This option is less than $10 per day for 24x7 coverage
  • Option 2 is to have the 800 number forward calls to a roster of volunteers.  This might not be feasible either.

James recommends that we remain under the current service and procedure.
Veronica asked that aside from the calls for Where and When information, where the remaining calls were directed.
James elaborated on the workflow for those calls.
Sheri M asked if the 12 Step Call list could be shuffled, and James recommended that we manually shuffle the list to avoid a $2000 programming fee.  There were no objections.
James also reported the call metrics for December and they are as follows:


 

SMIA 12th Step Volunteers

Ansaphone Call metrics

 

Crisis

Ride

Other

Reason

Calls

Calvert

2

2

SMIA 12th Step Volunteers

21

St Marys

1

Hang Up

3

Charles

8

1

1

Information Only

17

Other

6

Referred

7

Total

 

 

21

Wrong Number

0

Reason Code Not Found

0

Totals:

48

Minutes:

281

 

Tressie commented that it seemed that our call service had members in the fellowship because they were very helpful.
Danny commented that the minutes for December appeared to be the same as November.  James recognized that he probably transposed the numbers.  James will correct later.  James is asking that someone volunteer to take over the Telephone Chair position as he has been in the position for two years.
C&T Institutions:
Calvert County:    Veronica reported.  No report other than taking over as the Women’s C&T Chair for District 1.  She did mention she needed female volunteers for the jail in Calvert County
Charles County: No report
St. Mary’sCounty:Debbie reported.  They are in the process of seeking a new chair.   
Public Information
Calvert County:No report
Charles County:No report.
St. Mary’s County:  No report
Treasurer’s Report: Jay T reported.  Group contributions, $700.87; Gratitude Dinner $140.00; Bookstall sales; $589.65 for a total income of $1430.43.    Expenses: Gratitude Dinner $1027.86; Lifeline, $42.57; Message Center $231.24; Rent, $300.00, Where and When’s $1364.22, and other $5.00.  We have a reported net loss of $1540.46, but the numbers may be eschewed by missing information.  Our total cash on hand is $15780.82
Sam asked if we made a profit on the Gratitude Dinner, or if we had all information.  Rev reported that we had a loss of about $150.00.
The Treasurers Report was accepted as presented.
Gratitude Dinner:  James reported in absence of a chair for that event.  James had a list of questions prepared and read them.  These will not be read in the February minutes but are included in the printed form as a matter of record

The co-chairs exercised their budgetary discretion within their purview. This caused resentment and drama within the volunteers

  • If SMIA were to prepare and approve a budget for the Gratitude dinner before expenditures occurred, would that mitigate hurt feelings and resentments? Is there anything else SMIA could / SHOULD do to manage expectations?

Ticket issuance.

  • There were disagreements over quantity of tickets distributed / monies received
  • Would preparing tickets with a double-stub lessen the chance of discrepancies over who is responsible for what monies?
      • a stub signed by vendor and ticket manager, retained by ticket manager
      • a stub signed by attendee for door prizes
  • Are there other measures taken by organizations to mitigate discrepancies over monies? Co-ticket-managers? Distribution of duties? Peer review / peer audit?

Volunteers.

  • Traditionally, volunteers to the Gratitude Dinner, although working diligently and often for long hours, did not receive 'free admission' to the dinner.
  • If SMIA were to consider and approve a volunteer policy (allow or disallow free attendance), would that mitigate hurt feelings and / or improve the bottom (financial) line?

Ticket Prices / Fundraiser

  • Political and charitable fundraiser dinners sometimes serve worse food and had fewer decorations for much higher ticket prices
  • If SMIA is to raise funds, the event should be structured to do so.
  • If SMIA is to present a gala celebration of gratitude and cover costs, the event should be structured to do so.
  • Clarity of purpose needs to be stated, planned, and known by all participants lest hurt feelings and resentments

There were some questions and comments from various members but they were of no real consequence.
Several people asked if these questions could be e-mailed, but in lieu of that, they will be posted on the SMIA website with the minutes.
Serenity Breakfast:  We still need a chair.  Announce at groups
Picnic:  Keenan will continue as the chair
Web Committee: Bill reported
Website statistics:
8778 Visits
5487 were unique
Top visited page: Home
2nd top visited page: Where and When Calendar
3rd top visited page: Where and When Search

Service form was updated to include the three open board positions as well as the Serenity Breakfast Chair.  The opening for the Telephone Chair and the Lifeline Chair will be added

A checkbox was added on the Group Change form to indicate whether an Al-Anon meeting exists corresponding to the AA meeting at the same location.

Pat S reported that at the Area 29 meetings, the SMIA web site was always mentioned for how well it was maintained.  This was followed by thunderous applause.

Old Business:  James reported on the open amendment

[Proposal to amend SMIA bylaws as follows: 5.2 EACH DIRECTOR MUST BE A MEMBER OF ALCOHOLICS ANONYMOUS. It is mandatory that each Director have at least one (1) year of continuous sobriety except for the Treasurer, who must have at least two (2) years of continuous sobriety.]
We voted last month and with the exception of one vote, the motion for that amendment carried.
The amendment was read again.
Julia J. commented that she did not believe that one year of sobriety was not sufficient for someone sitting on the board of the SMIA, contending that it may have an adverse affect on their sobriety and that they may not know enough to hold the position.
Tressie commented that she believed that irrespective of the length of sobriety, it depended on the individual, and that this had been brought up due to lack of volunteers.
James asked if the board had a vote, and we do not.
Several other members commented on their experience with this and a lengthy discussion ensued with varying opinions supporting and in dissent. 
The amendment was read once again and a vote was taken.  There were 6 yes votes and 9 no votes.
Sheri shared the parliamentary procedure for continuing the resolution.
Ann proposed that we change the wording of the proposed amendment to include “recommended 2 years of sobriety”, with a minimum of 1 year, except for the Treasurer.
The proposal was seconded and a great deal more discussion ensued
Another vote was cast on the new proposal.  There were 7 votes in the affirmative and 7 in the negative.  The deciding vote went to the chair, and James voted that the amendment be defeated.
New Business:  James announced that we should form a nominating committee.  Sam volunteered for St. Mary’s County.  We should bring this back to our groups.  Nominations will be received in March.
For the Good of Order:  Pat S announced that the Area 29 Assembly would meet on March 19th in Ellicott City.  James stated that we did have a volunteer [Shaun] to publish the February Lifeline.
Adjournment:  There being no further business, the meeting was adjourned at11:05 AM.

 

 

 

 

 


 

 

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